The reputation of Bangkok as a business hub is growing all the time. It’s a superb strategic location near other major powers such as China, and its infrastructure, with a world-class international airport, means that it is easy to reach. It is little wonder that an increasing number of companies are setting up offices in the capital of the Land of Smiles. Sometimes it simply makes sense to arrange a conference or a series of meetings in one of the most attractive cities in the world to guarantee a large attendance.
It is not unusual for a company to lack the ideal venue to host such gatherings and need to consider an alternative. Those who decide to enter the phrase meeting room for rent Bangkok into their search engine are guaranteed to be provided with a solution. It is most certainly a better option than trying to accommodate those who could become important business partners somewhere who fail to reach the right standards and make a poor first impression.
Here we look at things to consider before hiring a meeting room in Bangkok.
- Bangkok can be notorious for its heavy traffic, so scheduling the event properly is important. At whatever time is chosen, thought should be given to how the delegates will arrive and how long it will take them. One great way around this is to choose a hotel venue so that they can check in the previous evening and then have a comfortable night’s sleep before breakfast, allowing them to be relaxed when sitting down to do business, which can be highly productive and beneficial.
- Should a hotel venue be unavailable, then choosing somewhere close to a BTS or MRT station is a sensible option, allowing access by rail from Suvarnabhumi Airport and then to link up easily with the other systems to alleviate stress and save time spent in busy traffic. Some venues will provide transport as an additional feature, which might help with planning.
- Ensuring that the venue is fitted with the latest equipment and technology is essential if one wants the meeting to be successful. This can allow delegates unable to attend to provide their valuable input and be heard clearly and seen in crystal-clear quality, adding to the gravitas of the event. Essentials such as high-speed Wi-Fi, projectors, video conferencing tools, and whiteboards should all be available if the right venue is chosen, as communication systems promote business success.
- It is always a wise idea to communicate clearly with those hosting the meeting to ensure that the room is of the right size so that it is comfortable and can accommodate everyone and that they are in an enjoyable and healthy environment. Finding out whether the required layout can be provided is also important to ascertain, be it a boardroom, classroom, or a U-shape.
- Checking out reviews and speaking to other businesses that regularly hire meeting rooms in Bangkok is a good way of finding out whether it will do the job that is required. Those that relate tales of things not working properly should be avoided, whereas those offering a fantastic welcome to get things started are more likely to lead to a successful gathering.
- The support staff that is provided with a package can make a huge difference, which is why reviews and initial meetings before the event are so important. Will delegates feel comfortable as soon as they arrive and receive the right impression before they get near the meeting room is something that must be considered. Asking questions beforehand can provide peace of mind as to the eventuality of anything going wrong and the capabilities of the staff to put it right quickly, rather than a coordinator lacking inside knowledge being left to sort things out.
- It could be meeting is aiming to chase business opportunities in the biopharmaceutical industry, which might require special features. Getting a firm answer as to whether this is possible can set minds at rest. Security and privacy should be provided, especially when confidential deals are being done or a new product is being unveiled, which might be leaked if those without an official invite find their way into the room.
- To get the most out of the hire of a meeting room, it should be able to provide additional extras that make all the difference. Things like breakout areas to enjoy drinks and a convivial get-together with delegates meeting for the first time or to reacquaint old friendships can lead to a highly successful meeting, as can the provision of a buffet lunch. Knowing that restrooms are also convenient is important.
Renting a meeting room in Bangkok can provide the perfect option for any company looking to impress delegates if it has the right equipment and offers the perfect environment for a productive gathering.
